Consent for Underletting

- Registration

Please complete the form below, upload your tenancy agreement and click submit to complete your application.
All fields are required.

Tel:phone01823 270661 Email:email buildRaise Maintenance Request

Registration Application Form

Upload the tenancy agreement

1. The tenant must not take up occupation without the prior consent in writing

2. Each tenant must be furnished with a copy of the relevant Lease for the flat, or ‘House Rules’ if applicable, which must be incorporated by reference in the tenancy agreement

3. You must resolve any breaches of the lease that occur directly with the tenant, with urgency

4. When a tenancy is renewed, extended, or varied, an application for consent must be made

5. You remain liable for any damage to the common parts, or any other flat, caused by the tenant as well as any associated costs in relation to such damage

6. You will pay an administration fee on receipt of the application prior to the consent request being processed

Application Letter

Dear Leaseholder,


As you may already be aware, to comply with the property lease terms, the freeholder/landlord is required to hold accurate records regarding the underletting of your property. We, as the freeholder’s/landlord’s agent, therefore, require you to provide certain information in order that you fulfil your lease obligation.

At your earliest convenience, please provide us with the following documents for first registration purposes or in order for us to update our records with any changes.

  1. A copy of the Assured Shorthold Tenancy Agreement
  2. Emergency contact details for both yourself and the tenant
  3. A fee of £48.00 (£40+VAT) for the biennial registration to underlet which covers our administrative costs.

Upon receipt of this information, we will ensure any documents are registered accordingly for the forthcoming year. Payment details for the administration fee will be confirmed on receipt of your application.

Please be aware it is extremely important you return the application form and pay the administration fee. Failure to do this will result in you being in breach of the terms of your lease.


If you have any queries, please do not hesitate to contact us. Please email:


Yours Sincerely,

The Alpha Team
Alpha Housing Services Limited

Administration Charges

Summary of Tennant’s rights and obligations

(1) This summary, which briefly sets out your rights and obligations in relation to administration charges, must by law accompany a demand for administration charges. Unless a summary is sent to you with a demand, you may withhold the administration charge. The summary does not give a full interpretation of the law and if you are in any doubt about your rights and obligations you should seek independent advice.

(2) An administration charge is an amount which may be payable by you as part of or in addition to the rent directly or indirectly –

• for or in connection with the grant of an approval under your lease, or an application for such approval; • for or in connection with the provision of information or documents; • in respect of your failure to make any payment due under your lease; or • in connection with a breach of a covenant or condition of your lease. If you are liable to pay an administration charge, it is payable only to the extent that the amount is reasonable.

(3) Any provision contained in a grant of a lease under the right to buy under the Housing Act 1985, which claims to allow the landlord to charge a sum for consent or approval, is void.

(4) You have the right to ask the First-tier Tribunal whether an administration charge is payable. You may make a request before or after you have paid the administration charge. If the tribunal determines the charge is payable, the tribunal may also determine –

• who should pay the administration charge and whom it should be paid to;
• the amount;
• the date it should be paid by; and
• how it should be paid.

However, you do not have this right where –
• a matter has been agreed to or admitted by you;
• a matter has been, or is to be, referred to arbitration or has been determined by arbitration and you agreed to go to arbitration after the disagreement about the administration charge arose; or
• a matter has been decided by a court.

(5) You have the right to apply to the First-tier Tribunal for an order varying the lease on the grounds that any administration charge specified in the lease, or any formula specified in the lease for calculating an administration charge is unreasonable.

(6) Where you seek a determination or order from the First-tier Tribunal, you will have to pay an application fee and, where the matter proceeds to an oral hearing, a hearing fee, unless you qualify for fee remission or exemption. Making such an application may incur additional costs, such as professional fees, which you may have to pay.

(7) The First-tier Tribunal and the Upper Tribunal (in determining an appeal against a decision of the First-tier Tribunal) have the power to award costs in accordance with section 29 of the Tribunals, Courts and Enforcement Act 2007.

(8) Your lease may give your landlord a right of re-entry or forfeiture where you have failed to pay charges which are properly due under the lease. However, to exercise this right, the landlord must meet all the legal requirements and obtain a court order. A court order will only be granted if you have admitted you are liable to pay the amount or it is finally determined by a court, a tribunal or by arbitration that the amount is due. The court has a wide discretion in granting such an order and it will take into account all the circumstances of the case.

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